Confidentiality

Confidentiality & Privacy Practices

Effective Date: June 27, 2026

At KM Health Coaching LLC, including the Indiana Metabolic Healing Initiative, protecting your privacy and maintaining the confidentiality of your personal information is one of our highest priorities.

We are committed to creating a safe, respectful, and secure coaching environment for every participant.

Our Commitment

We understand that participating in health coaching often involves sharing personal information about your health, nutrition, lifestyle, goals, and challenges.

We treat this information with respect and take reasonable administrative, physical, and technical measures to protect it from unauthorized access, disclosure, or misuse.

Information We May Collect

Depending on your participation, we may collect information including:

Contact information
Health history voluntarily provided by you
Weight and body measurements
Nutrition and food journals
Continuous Glucose Monitor (CGM) data
Blood sugar readings
Laboratory results you choose to share
Coaching notes
Lifestyle habits
Exercise information
Health goals and progress
Physician referral information

You are never required to provide information that you do not wish to share.

How Your Information Is Used

Your information is used solely to:

Provide personalized coaching
Monitor your progress
Deliver educational materials
Communicate with you regarding your program
Coordinate care with your healthcare provider when you have provided written authorization
Evaluate grant-funded program outcomes when applicable

Whenever possible, program reports use aggregated or de-identified data that does not identify individual participants.

Physician Collaboration

If you have been referred by your physician or healthcare organization, we may communicate with your healthcare team regarding your participation only when authorized by you or otherwise permitted by law.

Examples may include:

Attendance
Program participation
General progress updates
Goal achievement
Coaching recommendations

We do not make medical decisions or alter your medical treatment plan.

Electronic Communications

We communicate with participants using secure platforms whenever possible.

Depending on your program, communications may occur through:

Practice Better
Email
Phone
Video conferencing
Secure messaging

While we take reasonable precautions to protect electronic communications, no electronic transmission can be guaranteed to be completely secure.

Data Security

We implement reasonable safeguards designed to protect your personal information, including:

Secure cloud-based software
Password-protected systems
Limited access to client information
Secure payment processing
Regular software updates and security practices

Access to participant information is limited to authorized team members who require the information to perform their responsibilities.

HIPAA Notice

KM Health Coaching LLC is generally not considered a HIPAA Covered Entity because we provide health coaching services rather than medical care.

However, when partnering with healthcare providers, hospitals, physician practices, or grant-funded healthcare initiatives, we strive to handle participant information using privacy and security practices that meet or exceed HIPAA standards whenever applicable.

If coaching services are provided through a healthcare organization that is subject to HIPAA, additional privacy requirements may apply.

Your Rights

You may request to:

Review the personal information you have provided to us
Correct inaccurate information
Update your contact information
Withdraw consent for communications
Request deletion of information when permitted by law and applicable record retention requirements

Certain records may be retained as required by law, contractual obligations, or grant reporting requirements.

Confidentiality

Our coaches maintain strict confidentiality regarding client information.

Information shared during coaching sessions will not be disclosed to others except:

With your written authorization
As required by law
To protect the safety of you or others
When required by a court order or other legal obligation

Record Retention

We retain coaching records only for as long as necessary to:

Provide services
Meet legal obligations
Maintain business records
Comply with grant requirements
Support continuity of care

Records are securely destroyed when they are no longer required.

If you have questions regarding our confidentiality or privacy practices, please contact:

KM Health Coaching LLC
Indiana Metabolic Healing Initiative

Email: monica@kmhealthcoaching.org

Website: www.kmhealthcoaching.org